Who uses VoiceNote
VoiceNote is used by people who write a lot by voice and can't send their words to a cloud service — lawyers, clinicians, engineers, advisers, researchers and writers. It's the same app for all of them: you hold one key, talk, and finished text appears in whatever you're typing into, with the speech never leaving your computer.
Use cases by profession
Writers
Draft essays, newsletters and chapters by talking — it learns your voice.
Engineers
Commits, docs and PRs; proprietary code never leaves the machine.
Lawyers
Case notes, attendance notes and client-call summaries — privilege intact.
Doctors & clinicians
Clinical notes where patient audio never leaves the room.
Researchers
Field notes and paper drafts, with confidential data kept local.
Financial services
Client notes and advice, dictated without touching the cloud.
Healthcare & HIPAA
PHI stays on your machine — no BAA required.
Government & regulated
Air-gapped, on-device, data resident in your country.
Teams & enterprise
Easy to approve, easy to deploy — no vendor data flow, even for meeting notes.
What these jobs have in common
Three things, and they're the reason one tool covers such different work. The first is that confidentiality is contractual, not preferential — a solicitor's attendance note, a clinician's consult, an adviser's client call and an engineer's unreleased code are all things you're obliged to keep, not merely things you'd rather not share. Cloud dictation asks you to send exactly those words to a third party. On-device dictation removes the question instead of answering it.
The second is vocabulary. General speech models are trained on general speech, so they mangle the words that matter most in specialist work: matter names, drug names, ticker symbols, participant codes, your colleagues' surnames. The third is simply volume — these are jobs where writing is most of the day, so a tool that saves a few seconds per sentence compounds into hours a week.
How a working day actually looks
There's no separate window to dictate into. You put the cursor where the text should go — an email, a matter record, an EHR field, a Slack message, a commit message, a Word document — hold Ctrl, say the sentence, and release. The text is punctuated and formatted to suit the app you're in, so a Slack message doesn't come out looking like a letter.
When a name comes out wrong, you fix it once. VoiceNote remembers the correction and applies it from then on, and you can seed it with your own terms up front. That's the difference between a tool you fight and a tool that gets better at your particular vocabulary over a few weeks.
For meetings, recording is a separate mode: it captures your computer's own audio plus your microphone, so no bot joins the call and it works in meetings you didn't organise. You get a timestamped transcript labelled You and Others, a summary and action items — all written on your machine. Meeting capture is Windows-first today, with Mac coming.
When the rules aren't optional
For regulated work the architecture is the compliance story: if the data never leaves the device, most obligations never arise. There's no Data Processing Agreement to negotiate under the GDPR because we never process your data, no Business Associate Agreement under HIPAA because PHI never reaches us, and no cross-border transfer to assess for data-residency rules. Financial services teams get the same answer for SEC/FINRA, GLBA, MiFID II and APRA confidentiality expectations — though recordkeeping stays your firm's responsibility. The compliance overview maps each regime.
The same purchase, whichever you are
There's no professional tier or per-seat pricing. It's free for 30 days or 10,000 words — whichever comes first — then a one-time purchase — $49 for one device, $79 for two, $99 for four — with every update included and a 7-day money-back guarantee. No account, no subscription. It runs on Windows 10 and 11, including Snapdragon ARM laptops, and on Apple Silicon Macs. See pricing or download it.